While checks may be out of the vogue for personal consumer use, they are still alive and well in business. Even small companies and start-ups can use a high quantity of checks, and writing them out by hand is time-consuming. It gives the impression that your company is amateurish rather than a respectable, professional entity. 

Furthermore, as your enterprise expands and grows, you will interact more with outside companies and vendors, and your staff will likely increase. That means even more paperwork, responsibilities, and checks you will probably need to prepare, taking an even more significant chunk out of your accounting and payroll departments’ available time. 

Fortunately, there is a solution that can make life easier for everyone involved in the check preparation process while helping you establish a solid brand: best check writing software. There are many benefits to using this form of advanced technology, and we will walk you through how this software solution can revolutionize your business.

Save Time and Money

When trying to grow your business, every penny counts. Devoting a significant amount of employee hours to signing checks, addressing envelopes, stamping, and arranging for mailing can take a lot of staff time that could be better spent on projects that can help expand your client base and improve your brand. 

Check-writing software has many features that can automate a lot of the process, making it more efficient and providing a database of information that makes it easier to print successive checks. The time saved with more practical methods is better for your bottom line, and with a bit of research, you can find supplies cheaper than what you would spend buying pre-printed checks. 

Present Your Brand with Customizable Check Options

If you want your customers and partners to consider you a respectable company, you will likely want to customize your checks to reflect your brand and present a professional design. Check-writing software allows you to customize your checks using customizable templates to include logos or other innovative designs to make your checks stand out, drawing attention to your business. 

Combat Fraudulent Activity

As technological advances in security have made checks more secure documents, so has it given those with fraudulent intentions the tools to overcome those precautions. Check fraud is still very much a threat, from counterfeiting to forgery, and ensuring you have the right tools to protect your checks is crucial. 

Check-writing software comes with many options designed to safeguard your checks from fraud. Plus, the information you build into the database makes it easier to ensure that your checks are going to the correct address; those that end up in the hands of others are at risk because they can contain sensitive information and are subject to forgery or the creation of fake checks. You can periodically check your database against USPS address verification to ensure your data is accurate. 

In addition, choosing textured check stock paper and ink with unique properties, such as MICR ink, can add additional layers of protection that correspond well with check-writing software security features. 

Software Integration

Regarding databases, check-writing software also integrates well with popular accounting and payroll software such as Quickbooks or Sage to import records automatically, giving you an edge with your accounting and allowing you to quickly populate your program to get your checks printed as soon as possible. 

Intuitive Versatility

Another advantage to check-writing software is that, depending on your software solution, it is often intuitive, making it easy to understand how to prepare and customize your checks. Working in conjunction with the aforementioned software integrations makes tracking multiple accounts possible and can help establish convenient records for when tax time rolls around.

It is also a simple matter to print off records and keep backup databases using the cloud or even printing physical copies to keep on-site as an added precaution. 

Increased Accuracy

Making a mistake when dealing with finances can prove costly, and not just in a monetary sense; inaccurate checks or delivery errors can tarnish relationships with employees, vendors, and customers alike. Unfortunately, to err is human, and when harried staff must perform complex calculations and prepare checks by hand, there are many opportunities for mishaps – even a decimal point in the wrong place can prove catastrophic.

Thankfully, check-writing software provides an alternative that eliminates the potential for many basic mistakes and keeps easily updated records to ensure that there are as few issues as possible. Automation has its advantages, and having an intuitive interface to safeguard data and improve accuracy will help you build stronger bonds with anyone who engages in check-related activities with your company.

A Convenient In-House Option

Checks involve monetary transactions and sensitive data, so the check-writing process will always be high risk and susceptible to nefarious deeds. Some businesses are nervous about the idea of engaging the services of a third-party agency to provide check printing because you are essentially placing some of your most sensitive data in the hands of others. 

When you print your checks in-house, there are still risks, but at least you can limit how many people have access to sensitive data, and you can choose trusted employees for clearance. If anything goes wrong, you are already on-site and can begin an investigation immediately, limiting potential ramifications. 

Another benefit to using check-writing software in this way is that you can oversee the entire procedure from start to finish. Suppose you need to make changes or use special shipping options. In that case, you can make those modifications immediately instead of entering a chain of communication off-site to begin a
process.

The Bottom Line

When you want total control over your own printing, check-writing software is an excellent choice for creating secure and professional checks in the comfort of your own company. You will save a lot of time and money through automated processes and expediency and enjoy the fruits of increased accuracy and a resourceful database of records. 

Through software integration, you can join your software option with suitable accounting or bookkeeping programs to create an all-in-one solution for your business, making it easier to find, verify, and use information as needed. Furthermore, these programs are often easy to use and allow you to promote your brand with appealing checks that invite your partners to engage your services again and again.