5 Free Weekly Planners to Organize Your Productive Tasks

These free weekly planners will help you set a schedule of tasks and organize your week to be as productive as possible.

Largely, productivity planners have four time periods: daily, weekly, monthly, and yearly. None is better than the other, as different productivity systems work for different people. Setting a weekly agenda is excellent for those who like to work by a schedule but still want to be flexible enough to move a few things around.

The weekly planner app you use also needs to fit naturally into your productivity style. Some offer granular control with reviews of the past week, while others give you a simple view of the week to write and check off tasks. You can also ditch apps altogether and use a printable with pen and paper (which too is based on an app). Remember, the objective is to be productive and organized, not which tool you use to do it.

1. WeekToDo (Web, Windows, macOS, Linux): Privacy-Focused Minimalist Weekly Planner

WeekToDo is a simple, minimalist weekly planner that works on all desktop operating systems as an offline program. You can also use it in a browser, but only on one computer (there are no online accounts to sync across systems).

The interface is sparse, but in a good way. You'll see the days of the week with a task list under each. Funnily, by default, WeekToDo only shows five days, but you can adjust this in the settings to show all seven. The app also lets you make a series of non-week lists for things like groceries, other tasks, and so on. By default, these are visible on your dashboard, but you can disable that in settings.

You can assign each task sub-tasks and one of six colors for the icon (to serve as labels). Tasks can be dragged and dropped between columns, duplicated, and you can set deadlines and notifications for reminders.

WeekToDo places a premium on privacy, storing all your data offline, and not saving any information online. You can export this data in settings if you want to use WeekToDo on another computer in the future.

Download: WeekToDo for Windows, macOS, or Linux (Free)

2. Tweek (Web, Android, iOS): Best Cross-Platform Weekly Agenda App

Tweek is one of the best calendar planning apps, with both free and paid versions. While the free version is impressive, the paid version might be the best weekly planner app out there.

It has a simple interface to show you the five weekdays in five columns, while the sixth column includes both days of the weekend. Each column lets you list multiple tasks in a simple order and assign one of six colors to it. Of course, you can drag and drop the tasks anywhere on the week's board. Uncompleted tasks can be set to move to the next day.

Under all of this is a generic "Someday" column to list tasks you want to accomplish but not necessarily list them as a must-do for a certain day. You can share your calendar of tasks with up to three people.

Another way to share your weekly agenda is to print it for free. Tweek also offers a blank template of its format if you prefer printable productivity. And all your data is synced to your account on mobile apps or online.

The Premium version ($2.83 per month) adds fantastic features. You can sync the Tweek calendar with your Google Calendar, for starters. Tasks can be set with reminders, as well as sub-tasks. If you have any task that often repeats in the week, you can set it as a recurring task, which is great for habits.

3. Weekdone Pocket Productivity (PDF): Printable Pocket Planner for Weekly Agenda

Weekdone is a fairly popular paid app to plan your week's agenda, track your to-do lists, and collaborate with teams. The makers have offered a free, printable productivity template of their planner ideal for personal use, which can fit into your pocket or wallet.

Pocket Productivity by Weekdone is a simple weekly planner without a day-by-day breakdown. Instead, it gives you four pages worth of space to list your most important weekly goals. It's not a granular task manager, but with smart ways to add notes and fill tasks, you'll know what you need to do at a glance.

For starters, when you write a task, there's a star next to it. Set the task's priority by filling the star quarter, half, three-fourths, or full. Similarly, to note whether it's completed or not, add one line of a tick mark (in progress), the full tick mark (finished), or a cross (unfinished). You can also add a deadline or due date for each task and comments.

This is accomplished in two simple lines, which is quite ingenious. Weekdone encourages you to reflect on the week's tasks and do a full review, and then use a new Pocket Productivity for the next week. It's free, prints out on a simple A4 paper sheet, and is complicated to fold.

4. Curious Maverick's Notion Planner (Web): Comprehensive Weekly Planner With GTD

It's no secret that Notion can be more productive if you find the right templates for your use. Blogger and YouTuber The Curious Maverick has shared a free template that might be one of the most comprehensive task tools, an annual planner but focusing on weekly agendas.

When you add a task, you are encouraged to assign a status (like To Do) and the number of hours you expect it to take. You can also set the task's category (life, work, kids), each of which has its sub-categories. If it's part of a larger project, add that. And finally, add the date, which automatically assigns it a week.

When you look at the "Week View" of the template, you'll see a calendar of your tasks tagged with all the things you've added. The Notion template also encourages you to review your week in the Retrospective section, where you can see your planned and actual hours, reflect on how the week went, and see what you accomplished.

It's an intricate template, and its several features are best explained by the detailed original blog post or this explainer video.

5. Weekly Timetable (Android, iOS): Best Free Weekly Planner for Students

Having a perfectly-mapped weekly schedule is of paramount importance to students. Weekly Timetable is the best free app to arrange a schedule of your classes, homework, and assignments to get information at a glance.

Give a name to each class, the location it's in (building, floor, room number), note who the teacher is, and assign it a color (to help keep your coursework aligned). You'll naturally have to set the date and the start and end time for the class.

Add it to the assignment tab when you're given a class assignment. You can link it to your class directly, add a due date, and set a reminder so that you know when you need to finish your homework.

If your weekly schedule stays the same, that's great, but you can change that in the settings if you need a fortnightly schedule. You can also share your timetable with others if you have similar classes.

Download: Weekly Timetable for Android | iOS (Free)

Plan Your Week on Friday, Not Monday

The conventional wisdom of weekly planning dictates that the first thing to do at work on a Monday morning is chart out what you want to accomplish in the next five days. But time management expert Laura Vanderkam says you need to do this planning on Friday for the upcoming week.

There are a few benefits to this, according to her. First, you get a running start on Monday morning, as you aren't wondering what to do and in which order. Second, Fridays are usually the least productive days for most people, so if it's already a wash, why not use 10 minutes to make the most of the upcoming Monday. And finally, a set schedule for the upcoming week frees you up to know and plan what you want to do on the weekend.